Security Policy
Last Updated: January 15, 2026
Our Security Commitment
At Home Time Business Services LLC, protecting your financial data and personal information is our top priority. We implement industry-standard security measures and continuously update our practices to safeguard your information.
Data Encryption
We use encryption to protect your data both in transit and at rest:
- SSL/TLS Encryption: All data transmitted between your browser and our website is encrypted using industry-standard SSL/TLS protocols.
- Encrypted Storage: Sensitive data stored on our systems is encrypted using AES-256 encryption.
- Secure File Transfer: Client documents are transferred through encrypted channels via our secure client portal.
Access Controls
We implement strict access controls to protect your information:
- Role-Based Access: Access to client data is limited to authorized personnel on a need-to-know basis.
- Multi-Factor Authentication: We use MFA for accessing sensitive systems and client data.
- Strong Password Policies: All accounts require strong, unique passwords that are regularly updated.
- Session Management: Automatic session timeouts protect against unauthorized access.
Infrastructure Security
Our technical infrastructure is designed with security in mind:
- Secure Hosting: Our website and client portal are hosted on secure, enterprise-grade servers.
- Regular Updates: All systems are regularly updated with security patches.
- Firewall Protection: Network firewalls protect against unauthorized access.
- Intrusion Detection: We monitor for suspicious activity and potential security threats.
- Regular Backups: Data is backed up regularly to ensure business continuity.
Professional Standards
We adhere to professional standards and best practices:
- IRS Requirements: We comply with IRS Publication 4557 guidelines for safeguarding taxpayer data.
- Professional Ethics: We follow professional codes of conduct for bookkeepers and tax preparers.
- Continuing Education: Our team stays current on security best practices through ongoing training.
- Vendor Security: We carefully vet third-party vendors and require them to meet our security standards.
Client Portal Security
Our client portal at login.hometimebusinessservices.com provides secure access to your documents and communications:
- Secure login with encrypted credentials
- Encrypted file uploads and downloads
- Secure messaging between you and our team
- Activity logging for audit purposes
- Automatic session expiration for inactive users
Your Security Responsibilities
Security is a shared responsibility. We recommend you:
- Use strong, unique passwords for your client portal account
- Do not share your login credentials with others
- Keep your computer and devices updated with security patches
- Use antivirus software and keep it updated
- Be cautious of phishing emails - we will never ask for your password via email
- Log out of the client portal when finished
- Report any suspicious activity to us immediately
Incident Response
In the unlikely event of a security incident, we have procedures in place to:
- Quickly identify and contain the incident
- Assess the scope and impact
- Notify affected individuals as required by law
- Take corrective action to prevent future incidents
- Cooperate with law enforcement if necessary
Recommended Security Tools
We partner with trusted security providers to help protect your business:
1Password
Enterprise password management for secure credential storage.
Keeper Security
Password manager and digital vault for businesses.
Contact Us
If you have questions about our security practices or want to report a security concern:
Home Time Business Services LLC
Security Contact: kim@hometimebusinessservices.com
Please include "SECURITY" in the subject line for security-related inquiries.